Opportunities

Development and Events Assistant position

Description

Locust Projects is seeking a Development and Events Assistant (seasonal - 6 months, 20 hrs/week) , an energetic and passionate individual committed to supporting the arts.

The D&E Assistant plays a vital role in supporting events and fundraising efforts. This position works closely with the Executive Director, Development Director, Events Manager, and other team members in support of development strategies to cultivate, manage and sustain member, donor and sponsor relationships, and provide administrative support toward the overall success of the organization’s fundraising initiatives. The D&E Assistant is also responsible for supporting the planning, organizing, and implementation of LP’s annual fundraising events including the Fall and Spring Fundraisers, Benefit Dinner and other VIP and special events. This position reports to the Development Director.

Key Responsibilities

Development support:

  • Update donor records in the organization’s donor database - Bloomerang

  • Input donor information, track interactions and gifts, and generate solicitations, renewals, receipts, reports as requested

  • Support data review for accuracy and integrity

  • Follow leadership guidelines to keep weekly track of upcoming sensitive dates, timelines, for, events, reports, and development communications and campaigns.

  • Support production of materials for events and fundraising activities

  • Collaborate with cross-functional teams, including the executive team, programs, communications, gallery, volunteers, and other staff members, to support development and event efforts 

  • Keep track and reports of follow up tasks related to events and fundraising campaigns

  • Collaborate to ensure consistent messaging across various platforms following development calendar, events, and membership levels

  • Support flow management of communications dedicated to donors and members, including acknowledgment letters, updates, and impact reports

  • Support Development team to ensure fulfillment of donor packages per membership commitment and event level including tracking recognition timelines and communications 

Fundraising Event support:

  • Work as liaison between Development and Events leadership to ensure calendar goals are kept on track and important dates are met 

  • Research identification of vendors, potential sponsors, and event partners

  • Maintain and follow LP’s procedures to track expenses, invoices, and accurate budget documentation

  • Maintain and update event-related content in Locust’s database including guest lists, mailing lists, registration/check-in, RSVP and VIP lists

  • Assist in invitations, event production, guest registration, and on-site event support

Administrative Support:

  • Assist the leadership in organizing and coordinating development and event related meetings and events

  • Compile meeting agendas and prepare support materials

  • Ensure timely distribution of meeting materials

  • Coordinate meeting logistics, including setup

  • Provide administrative support to the Director as needed

  • Other tasks and duties as assigned

Qualifications and Skills

  • Bachelor’s degree in a relevant field (such as nonprofit management, arts administration, or communications). 

  • Relevant coursework or prior experience in fundraising  is preferred.

  • Experience in development or membership position in nonprofit setting

  • Excellent organizational and time management skills, with the ability to handle multiple tasks and deadlines simultaneously

  • Knowledge of donor databases and fundraising software. Experience with CRM systems (Bloomerang)

  • Strong written and verbal communication skills, with attention to detail and ability to tailor messages and styles to different audiences

  • Strong research skills, with the ability to gather and synthesize information effectively.

  • Basic understanding of fundraising techniques and best practices.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Adobe Suite, other design software is desirable

  • Collaborative team player with the ability to work independently when needed

  • Professionalism, integrity, and a commitment to maintaining donor confidentiality

  • Demonstrated passion for and knowledge of art and culture

  • Enthusiasm for learning and willingness to take on new challenges

  • Ability to work evenings, holidays and weekends as scheduled

This is a regular part-time, non-exempt in-person position. Salary based upon experience. 

TO APPLY: Submit Cover letter, References, and CV to info@locustprojects.org ; Must include subject line: DEVELOPMENT AND EVENTS ASSISTANT POSITION

Equal Employment Opportunities 

Locust Projects supports equal employment opportunities (EEO) to all employees and applicants for employment without regard to race,  color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Locust Projects complies with applicable state and local laws governing nondiscrimination in employment in every location in where the company has facilities.

We recognize that it is highly unlikely that any applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply.

Internships

Locust Projects is seeking interns who seek an in-depth learning experience towards the exhibitions, events, and development activities of a celebrated non-profit contemporary art organization. Interns work directly with Locust Projects staff and contribute to the contemporary art community in Miami. Internships are unpaid. The best candidates will be undergraduates or recent college graduates, though high school internships are also available.

The focus of the internship is in one of three areas:

  • Exhibitions: Work directly on research and assist in installation of exhibitions, assist with public programs, special events, and meet our artists.

  • Communications/Development: Learn about the strategies for cultivating donors, grants writing and fundraising to support the growth for a non-profit organization. Learn valuable PR and marketing skills required for any organization as you support our visibility and outreach to new and existing audiences.

  • Communications/Design: Work directly on telling our story to the public online and in print using digital media content via graphic design, video and audio related projects. Skills in Photoshop, Illustrator and HTML are highly desirable.

For further information contact: programs@locustprojects.org or 305.576.8570

Duration

Full: 3-4 months / High school: 2-3 months

Hours

Full: 10 hours per week commitment / High school: 5 hours per week
(with the potential to contribute more time for special events)

Deadlines

SUMMER 2023: Application Due May15, 2023. Duration: June - August.

FALL/WINTER/SPRING 2023-2024: Application Due August 15, 2023. 

Application Instructions

  1. Please email: gallery@locustprojects.org with INTERNSHIP as subject.
  2. Include your CV
  3. Describe which internship you are applying for, your area of interest, understanding of Locust Projects’ mission & any relevant experience with contemporary art.
  4. Include two references (email address and phone number.)

Applicants who do not submit all the required items may be eliminated from the selection process.

Send / deliver materials to: programs@locustprojects.org

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ART HAPPENS HERE.


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